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Some helpful information for Team Managers : Summer 2025/2026 Season

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Thanks again for agreeing to take on this important role. The Club could not possibly function without you doing this job. Your participation is essential to keep our players playing and supporting our hard-working coaches.

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SEASON COMMENCEMENT

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We are all set for another huge season starting Monday 6th October. Training will commence from the week of Monday 6 October. There is no training available on Public Holidays or during school holidays.

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If you have any further registrations to be added, let your age group co-ordinater know otherwise they will not appear in the scoring computer. If a player has been missed, they can be added on game day and the Refs will assist.

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You should have received your Team Sheets. They may have a few blank numbers - please ensure you let your Age Group Co-ordinator know of these for them to be loaded into the system.

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Note – Team Sheets have Coach, TM, player list and training details. They are hard to view on the phone but you can scroll around and see the information you need. Any errors let your AGC know.

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TRAINING SESSIONS

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Please ensure all players are aware of their allotted training time.  A parent MUST be present at each training. No coach should be left to train alone, particularly junior coaches. TMs are not expected to attend every training. A roster is ideal.

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Grading: will be for the first 6 weeks of the season.

Finals Qualification: 8 games are required to be played including byes. Players need to be registered into their team/teams to be eligible.

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​WALKOVERS, FORFEITS AND FILL-INS

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We know things don’t always go to plan — players get sick, can’t make it, or have last-minute changes. But it’s really important to avoid a walkover wherever possible.

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A walkover happens when a team doesn’t have at least four players ready to start within 10 minutes of game time. The game can’t go ahead, the opposition wins 10–0, earns 3 points, and your team gets no points plus a $150 fine which is payable by the team - not the club. After three walkovers, the team is disqualified from the competition.

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If you’re short on numbers, use the fill-in rules to keep the game alive. You can bring in players (up to a total of six) by following the Fill-In Matrix or using an unregistered but eligible player. The game then goes ahead as normal.  

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If that’s not possible, you can still play using another age-appropriate player — this game is called a forfeit. The score and points are the same as a walkover (10–0 to the other team), but no fine applies, and everyone still gets a run on the court.

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Bottom line: have enough players and, if not, do everything you can to avoid a walkover — even if it means a forfeit.

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If you need to forfeit a game, please ensure this is done as early as possible, so that the opposition team can be notified. 

 

Forfeits need to be registered by the TeamPay app.

 

All Team Managers need to be registered with TeamPay - a guide to sign up to TeamPay can be found here. 

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To register a forfeit, please follow these instructions here.

 

Please head here for more detailed information on what to do if you find the team short on players for a particular game. 

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SCORING INSTRUCTIONS

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Every family should be assisting with scoring each week on a rolling basis. The best thing is to set up a roster for the season. This usually does not include the TM and Coach.

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Parent/Scorer scoring instructions-https://support.playhq.com/hc/en-au/articles/900003258386-Electronic-scoring-guide (includes a downloadable PDF useful as a ‘cheat sheet’ on a score bench).

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MATCH RESULTS

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To avoid the issues that have occurred during the past seasons in relation to lost results, we ask that scorers take a photo of the scores at the end of the game as an additional back-up. It is important to note that this photo must be of the computer and not the scoreboard. 

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Note – TMs do not have to attend every game, but it is important that someone is appointed to act as TM at any game you cannot attend. This means there is always someone there to deal with any administrative issues, record injuries, assist the coach and note any incidents.

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UNIFORMS

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Please ensure all your team have an approved Wattle Park Saints playing uniform each. Penalties can apply if you have players without the correct uniform including not being able to play. A uniform consists of club singlet and shorts (No Pockets).

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If anyone is yet to receive their uniform, then you need to contact our uniform co-ordinator at uniforms@wattleparksaints.org.au

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PHOTOGRAPH POLICY

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The junior domestic competitions operate and adhere to the guidelines detailed in the Basketball Victoria Photography Policy as amended from time to-time.  https://www.basketballvictoria.com.au/resources/competition-resources/vjbl

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ICEPACKS FOR GAMES

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It is the individual team’s responsibility to ensure they have a supply of instant icepacks at all games to provide to their players in case of injury. Any venue where ice packs are available will only be provided for an injury.

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FINAL ADMINISTRATION

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Can you please forward a Current Working with Children’s Check. (scan or photo) to your AGC as soon as possible. If you are under 18 years of age you do not require a WWCC.

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If you do not have a current WWCC.  Please apply ASAP – all details can be found https://www.workingwithchildren.vic.gov.au/ and please add Wattle Park Saints Basketball Club to your application.

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Details you will need to provide include:

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Please remember to register as a Team Manager on PlayHQ.

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